Concur Expense Reimbursements
Concur is the mandatory program that is used to process all George Fox expense reimbursements (personal reimbursements and/or George Fox Visa card transactions) for all employees.
If you are a George Fox University employee working half time or less or are a temporary employee, use the Accounts Payable forms for expense reimbursement, not Concur.
Your username in Concur is your George Fox email address.
Please contact Kathi Becker at kbecker@georgefox.edu for help with Concur.
Using Concur for the First Time
Before using Concur for the first time, you must update your profile by clicking the “Profile” link at the top of the My Concur page and then reviewing, updating and saving your profile information. You will need to enter your bank account information for direct deposit. Reimbursement will no longer be processed via check.
How to Name a Report
Please use this naming convention when creating reports:
- Expense Reimbursement Report: Month, First Initial and Last Name (e.g., October, KBecker)
- George Fox University Visa Report: Month, Visa, First Initial and Last Name (e.g., October, Visa, KBecker). Please make sure you use this exact naming convention for your Visa reports.
George Fox University Visa Report Instructions and Deadlines
Please put all of your Visa transactions for a given month on a single Visa report for that month. For instance, put all of your October Visa transactions on your October Visa report. If your transaction has an October date, it needs to be on your October report.
We ask that you have your report completed and submitted by the 10th of the following month.
If you have expenses that show up from previous months, please include them on your current report.
Entering and Submitting Reimbursement Reports
Expenses for mileage, meals, conferences, supplies and other expenses should all be put on the same report. Charges from different funds/departments/programs, etc., should all be included on one report, as the charges are allocated at the expense-line level. Please turn in expense reports monthly.
Concur Mobile App
On your mobile device, you can:
- Download the Concur mobile app
- Upload receipt images on the go
- Create and submit expense reports
Visit Concur’s mobile application toolkit to get started.
Training and Help
Concur Training has everything you need to learn how to use Concur.
If you need assistance, please contact Kathi Becker:
